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    Pre-advice, Pre-alert Instructions

    For all modes of transport a Pre-Alert notification shall be prepared by the foreign supplier/shipping point/subcontractor (e.g 3rd Party Logistics Provider) or the freight forwarder when all information are not known by the seller.

    The Foreign supplier/shipping point/subcontractor (e.g 3rd Party Logistics Provider) or the freight forwarder must ensure that the ENS is submitted on the legal deadlines. For more information, visit http://ec.europa.eu or download the PDF.

     

    The Pre-Alert / Pre-Advice shall be in English and contain the following information:

    • SUBJECT LINE of the pre-alert must include:
      • Supplier/shipper's company name
      • Mode of transport (Air, Ocean, Ground)
      • Supplier Commercial invoice number
      • Kodak's Purchase Order Number
    • GENERAL CONTENT must include:
      • International supplier's/shipper's company name and address
      • International seller's commercial invoice number
      • Ship-to consignee delivery destination name and address
      • Kodak purchase order number or return authorization number
      • Piece count (if palletized, indicate number of pallets and number of cartons)
      • Gross and net weights (kilograms)
    • For AIR FREIGHT shipments must also include:
      • Airline and flight numbers
      • House and Master air waybill numbers
      • Actual date of departure AND
      • Estimated date of arrival at destination airport
      • ENS status
    • For OCEAN FREIGHT shipments must also include:
      • Port of departure AND port of entry
      • Ocean container number and size
      • Steamship company
      • Vessel name
      • House and Master sea waybill numbers
      • Actual date of departure AND
      • Estimated date of arrival at destination seaport.
      • Seal number (for FCL)
      • ENS status: In case of "DO NOT LOAD" message received from Customs Authorities, an e-mail must be sent to the e-address noted on the Supplier Mode-Specific Shipping Instructions, obtained from your Kodak contact
    • For GROUND shipments must also include:
      • Trucking company with complete name and address
      • Truck number
      • Ground Bill of Lading number to be replaced by CMR number
      • Seal number (for FTL)
      • Actual date of departure AND estimated date of arrival at destination
      • ENS status
     

    Pre-Advice / Pre-Alert attachments:

    • The Pre-Advice / Pre-Alert shall include the following attachments:
      • Bill of Lading or Air Waybill or CMR
      • Commercial Invoice
      • Packing List
      • Material Safety Data Sheet (MSDS) for chemical shipments only
      • Declarations of Dangerous Goods for chemical shipments only
      • Certificate of Origin

    IMPORTANT: The Pre-Advice / Pre-Alert and all attachments shall be sent by email on or before the flight, sailing or departure date, to the e-addresses noted on the Supplier Mode-Specific Shipping Instructions, obtained from your Kodak contact.

    All information on ENS Status must be transmitted to Kodak by e-mail in case of:

    • Risk A: Do Not Load
    • Risk B: Interception of a suspicious shipment at the first port of entry
    • Risk C: Interception of a suspicious shipment at the port of discharge